Run your personal training business from one place.
Manage clients, create training programmes, schedule appointments, handle invoicing and accept online payments without stitching together multiple tools.
Built for independent personal trainers
Sound familiar?
- Client details live in a WhatsApp thread.
- Programming lives in a spreadsheet.
- Bookings happen somewhere else entirely.
- Progress photos are scattered across your phone.
- Follow-ups rely on remembering who needs a nudge.
Vantage PT brings it into one place, built for the way you coach.
Everything you need, in one place
One platform for the whole coaching loop, not seven apps stitched together.
Client Management
Invite clients, keep their profiles in one place, and archive the ones you're no longer training without losing their history.
Training Programmes
Build training programmes from a reusable exercise and workout library, then assign them to one client or many.
Progress Tracking
Measurements and progress photos, with consent controls built in from the start.
Appointment Scheduling
One-to-one and group sessions, plus a public page for prospects to book straight in.
Messaging
Direct messaging with each client, kept alongside their programming and progress.
Client Notes & Flags
Add notes to client profiles and use attention flags for low compliance, inactivity, or follow-ups so nobody slips through.
Automated Follow-Ups
Set up trigger-based follow-up sequences for common coaching moments: missed check-ins, programme milestones, session reminders.
Reuse your best programming
Build it once. Assign it to as many clients as you need, and spend less time rebuilding the same workout from scratch.
Exercise library
Build once, reuse across every programme you write.
Workout library
Structure sets, reps, supersets and circuits.
Program library
Full multi-week programmes, reassigned in minutes.
One-off workouts
A single session for a client who doesn't need a full programme.
Prescribed vs performed
See exactly what a client did against what you set.
Know who needs your attention before they disappear
Vantage PT applies clear, rule-based tags to your client book. These are straightforward thresholds you can adjust, not artificial intelligence.
Set up automated follow-up sequences triggered by these signals: send message reminders, progress check-ins, or session bookings without having to remember to do it manually.
Let clients book without the back-and-forth
Set your availability once
Let clients book straight into the gaps you leave open.
One-to-one or group
Offer either, with a set capacity for group sessions.
Public booking page
Your own logo and colours, so prospects can book in without back-and-forth.
Reschedule or cancel
Clients and prospects manage it themselves, within the rules you set.
Give your clients a proper portal, not a group chat
Every client gets their own clean, dedicated space for:
Programme and workouts
Their assigned training, ready to log.
Messaging
Direct with you, kept in one thread.
Bookings
Their own sessions, to make or manage.
Progress
Measurements and photos, on their terms.
From access request to active coaching
- 1Request access
- 2Receive your trainer invitation
- 3Complete your profile
- 4Add and invite your clients
- 5Build and assign training
- 6Track progress and client activity
Scale your plan as your client base grows
Start free and upgrade when you need more capacity. Every plan includes the same core features. You only pay for how many active clients you're coaching.
Annual billing: pay for 10 months, get 12.
Free
Up to 1 active client
- Client management
- Training programmes & workout library
- Appointment scheduling & bookings
- Client portal
- Progress & session tracking
- Client notes & attention flags
- Client invoicing
- Session packages & credits
- Online client payments
- Business dashboard
Starter
Up to 5 active clients
- Client management
- Training programmes & workout library
- Appointment scheduling & bookings
- Client portal
- Progress & session tracking
- Client notes & attention flags
- Client invoicing
- Session packages & credits
- Online client payments
- Business dashboard
Growth
Up to 15 active clients
- Client management
- Training programmes & workout library
- Appointment scheduling & bookings
- Client portal
- Progress & session tracking
- Client notes & attention flags
- Client invoicing
- Session packages & credits
- Online client payments
- Business dashboard
Pro
Up to 25 active clients
- Client management
- Training programmes & workout library
- Appointment scheduling & bookings
- Client portal
- Progress & session tracking
- Client notes & attention flags
- Client invoicing
- Session packages & credits
- Online client payments
- Business dashboard
Business
Up to 75 active clients
- Client management
- Training programmes & workout library
- Appointment scheduling & bookings
- Client portal
- Progress & session tracking
- Client notes & attention flags
- Client invoicing
- Session packages & credits
- Online client payments
- Business dashboard
Archived clients don't count toward your active-client limit. Requesting a plan starts a conversation with our team to get you set up.
Frequently asked questions
Is Vantage PT live?
Yes. Vantage PT is live, with new trainer accounts currently onboarded by invitation.
Can I create an account myself?
Trainer registration is currently invitation-only. Request access and we'll contact you about onboarding.
Is there a free plan?
Yes. The Free plan supports one active client, for as long as you like.
What counts as an active client?
A client is active from when you add them until you archive them. You can archive clients you're no longer training without losing their history.
Do archived clients count toward my plan's limit?
No. Only active clients count. Archive a client you're no longer training and that slot opens up again.
Do I lose features on the cheaper plans?
No. Every plan runs the same core platform. Plans differ by how many active clients you can coach, not which features you get.
Can I pay annually?
Yes. Annual billing works out to paying for 10 months and getting 12, a saving of about 17%.
Can my clients use Vantage PT?
Yes. Each client gets their own portal for their programme, workouts, messages and progress.
Can clients book sessions?
Yes. You can offer one-to-one and group sessions, and share a public booking page for prospects too.
Does Vantage PT support multiple trainers?
Not currently. The product is designed around one trainer per account.
Is Vantage PT built for South Africa?
Yes. Pricing is in Rand, and the product is built with South African independent personal trainers in mind.
Does Vantage PT process payments?
Yes. Vantage PT supports online client payments so your clients can pay invoices directly through their portal.
Is there a mobile app?
Vantage PT is currently web-based and mobile-responsive. There is no native mobile app at this time.
Need another answer? Contact support.
Request access
Vantage PT is live and onboarding trainers by invitation. Leave your details and we'll contact you about setting up your trainer account.